This Privacy Policy explains how First Baptist Church of Hernando Beach ("the Church," "we," "us") handles information within ChurchBooks, an internal application the Church uses to manage its financial records and contributions. ChurchBooks connects to the Church's QuickBooks Online account through Intuit's authorized API. It is a private tool used only by authorized Church staff and volunteers; it is not offered to the public.
(a) Financial and accounting data from the Church's QuickBooks Online company — transactions, accounts, deposits, classes/funds, and reports — accessed through Intuit's API using secure OAuth authorization. (b) Contribution and giving records, which may include donor names and gift amounts, from the Church's offering records and its Tithe.ly reports. (c) Bank statements and related financial documents provided by Church staff.
Solely for the Church's internal bookkeeping — recording contributions, matching and reconciling transactions against bank records, preparing fund-based financial statements, and producing giving reports for Church leadership. We do not use this information for advertising or marketing.
We do not sell, rent, or trade this information. Access is limited to authorized Church personnel responsible for the Church's finances. We rely on QuickBooks Online (Intuit) as the system of record and on trusted service providers, such as secure database hosting, solely to operate the tool. Our use and transfer of information received from QuickBooks APIs adheres to the Intuit Developer Terms of Service, including its limited-use requirements.
Information is stored in a secured, access-controlled database and is encrypted in transit and at rest. Access credentials and authorization tokens are stored securely and never shared. Access is restricted to authorized personnel.
We retain information only as long as needed for the Church's bookkeeping and record-keeping obligations, including preparing annual contribution statements, after which it is securely deleted.
The Church may disconnect ChurchBooks from QuickBooks Online at any time from within QuickBooks Online (Settings > Apps > Disconnect) or by contacting the Church office. Disconnecting immediately ends the app's access to QuickBooks data.
ChurchBooks is an internal financial tool and is not directed to children.
We may update this Privacy Policy from time to time. The effective date above reflects the latest version.
First Baptist Church of Hernando Beach
4446 Shoal Line Blvd
Hernando Beach, FL 34607
fbchboffice@tampabay.rr.com
352-596-2211